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Four Tips to Prepare Your Business for a Natural Disaster

Unlike with hurricanes, there is no “natural disaster season”—they can strike at any time. That’s why every year in September the Federal Emergency Management Agency (FEMA) sponsors National Preparedness Month.

Not Being Prepared for Natural Disasters could cost you your Business

Being prepared is not just for Boy Scouts and individuals—it’s also crucial for small business owners. If you own a small business, a natural disaster could be, well, disastrous. According to FEMA, 25 percent of small businesses never reopen following a disaster.

4 Tips to help you prepare

Don’t let a natural disaster cause your small business to fold. Plan now before a disaster such as a hurricane or fire affects your business. Here are four tips to get you started.

1. Assess your risks.

What natural disasters could affect your business? In the Tampa Bay area, these include hurricanes, floods, tornadoes, and fires.

Do you own your own building? Do you have inventory or equipment to protect? What about vehicles used in your business?

Once you know the risks your business faces, and the assets you want to protect, you can move to the second step.

2. Make a disaster plan.

Depending on what type of business you own, your plan could include things like:

Locations of evacuation routes and emergency exits and a plan for using them—for you, your employees, or customers.

Communication plans for employees—how will you communicate with them? Have several options, and make sure contact information is up to date.

How and where your business will operate if your location is compromised. Will it be possible for employees to work remotely? You may need to set this up ahead of time. What about making arrangements to operate from a temporary location?

A communication plan for your clients. You may need to explain reduced operating hours or delayed shipping. (And don’t forget to let them know when you’re back to running at full speed!)

A record of your business assets, such as inventory or equipment. Take pictures or shoot video, write descriptions, and keep copies of receipts for large or expensive items in case you need to make an insurance claim.

Go over your plan with your employees and get their input. Make sure everyone understands the policies and roles you’ve agreed upon. Review your plan at least once a year.

3. Protect your data.

Most businesses store some kind of data. If this material is in physical form, you may need to make a digital copy and sync it with a cloud-based system so you don’t lose it in a fire or flood. You should then be able to access it from anywhere. Make sure to back up computer systems regularly.

Keep handy a copy of any data you need to access in case of disaster, like your insurance policy number and claims instructions, payroll information, and/or passwords and account information for your cloud-based storage.

4. Review your business insurance coverage.

Discuss your needs for business insurance coverage with an insurance professional (like an L & M Insurance Group agent!). Review your policy at least once a year to be sure it continues to meet your needs. Understand what is covered and what isn’t. For example, flood damage isn’t covered by most standard policies. Flood coverage is available through the NFIP or private carriers (request a flood insurance quote).

Having the right insurance coverage is probably the most important thing you can do to be sure you’ll have the financial resources to recover from a natural disaster. (Remember, if you run a small business from your home, you’ll still need to buy a business insurance policy of some type. Homeowners insurance generally doesn’t cover business activities.)

Protect your small business from disaster with careful planning—now, before it’s too late. And please let L & M Insurance Group be a part of your disaster planning. Give us a call if you have questions about your business policy, or you need a quote for business insurance. Reach an agent at 813-672-4100, contact us online.

Resources:

https://www.ready.gov/business/toolkits

https://www.ready.gov/business/emergency-plans

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3 Factors Raising Your Commercial Property Insurance Rates

There have been plenty of headlines lately about Florida’s skyrocketing homeowners insurance prices. Unfortunately, we’re also beginning to see rising commercial property insurance premiums as well. Some of the same troubling trends plaguing homeowners insurance are also driving up the cost of commercial property insurance. If you are wondering why commercial property insurance rates are increasing here are some of the major factors.

Troubling trends in commercial property insurance

As a business owner, you carry commercial property insurance to protect your company’s physical assets—such as office equipment, inventory, and the physical property you own or rent. You can buy commercial property insurance by itself, or as part of a Business Owner’s Policy (BOP). Covered perils generally include fire, explosion, storms, theft, and vandalism. Since the coverage protects your financial investment in physical property, the premium increases are being driven by factors which include:

Catastrophic losses—In the U.S., we’ve endured more frequent and catastrophic storms, floods, tornadoes and fires than usual. There have been 89 weather/climate/disaster events over the past five years with losses totaling more than 764 billion dollars, according to NOAA National Centers for Environmental Information (NCEI).

Rising construction and replacement costs—Replacement cost is the amount needed to replace damaged or destroyed property without deducting for depreciation, up to the policy limit. Rising retail prices mean property items are more expensive to replace. In addition, construction costs have risen, largely driven by the cost of lumber and steel. Shortages in materials, project delays, and a shortage of skilled labor are also increasing the amount of time and money it takes to rebuild after a loss.

Cost of reinsurance—Reinsurance is “insurance for insurance companies.” It’s a way for insurance companies to limit the extent of their own losses in case of disaster. Global reinsurance rates have been rising for several years.

The danger of being underinsured

Even though the cost of business insurance is rising, it’s still an essential part of your business plan. As the U.S. Small Business Administration notes, statistics show 1 in 4 small businesses will have to close if hit by any type of catastrophe. Carrying the proper business insurance can help you avoid that fate. Even if you carry commercial property insurance, you should remain vigilant that you’re not underinsured, meaning you don’t have the right coverage or enough coverage for the risks your business faces. That’s where an expert in insurance can help!

L & M Insurance Group—your partner in commercial insurance

Is it time to review your commercial property insurance? Let L & M Insurance Group help you protect your business. We are an independent insurance agency, with the expertise to find the best coverage for your unique situation. Please call us at 813-672-4100 to discuss your commercial property insurance needs, or request a quote online.

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Builder’s Risk—Insurance for New Builds and Renovations

In this tough real estate market, you’re excited that you found an older home to completely renovate before moving in. It’s going well—then you get the phone call. A fire burned the structure to the ground. Now what? Did you have the right insurance policy to cover your losses?

When you’re building a new home, or renovating an existing one, you need a specialized kind of insurance coverage. A standard homeowners policy (HO-3) will not cover homes while they’re being built, or in the case above, while they’re being renovated. You need a builder’s risk policy to protect your financial investment during the construction process.

What is builder’s risk insurance?

Builder’s risk insurance protects a home from property damage and loss while it’s being built. This can be new construction from the ground up, or coverage for a major renovation project. Builder’s risk is a valuable coverage for both property investors and private homeowners, and it can cover either residential or commercial properties.

Most builder’s risk policies cover damage to the building itself and/or the construction materials on site from perils such as:

  • Theft
  • Vandalism
  • Fire
  • Explosion
  • Lightning
  • Wind and hail

Builder’s risk policy premiums are calculated using several factors, including location of property, type of project, type of construction, and the estimated date of completion. The property will typically be insured based on the estimated cost to rebuild the completed home. An experienced insurance agent, like those at L & M Insurance Group, can help you figure out the coverage limits and deductibles best for you.

Since there is always some uncertainty surrounding construction timelines, especially now with supply chain and labor shortages, builder’s risk policies offer flexible policy term lengths. Many builder’s risk policies are written for nine months to a year, and can be rewritten if construction is delayed. We also can write policies for as short a time as one month if the project is a short-term one.

Don’t forget liability coverage

A construction site can be a dangerous place. What about liability coverage? Builder’s risk policies do not provide liability coverage for claims that happen during the construction period—for example, if someone is injured while on the property. Be sure to ask your L & M Insurance Group agent to explain your options for protecting your liability in this situation.

Choose L & M Insurance Group for your builder’s risk needs

L & M Insurance Group has years of experience working with individual homeowners as well as property investors in organizations like SREIA (Suncoast Real Estate Investors Association), TBREIA (Tampa Bay Real Estate Investors Association), Sarasota REIA, and GOREIA (Greater Orlando Real Estate Investors Association). If you would like more information about builder’s risk policies, or if you’d like a quote, please call us at 813-672-4100, or click here to contact us online. We understand the insurance needs of property investors as well as private individuals, and would love to help you with all your insurance needs.

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Protect Your Vacant Investment Properties

Property investors who own rental properties, or who buy, renovate and resell homes, may occasionally find they have vacant properties on their hands. If your property is vacant, it could be a magnet for trouble, attracting thieves, vandals, squatters, even neighborhood kids looking for a place to hang out. Here are seven steps to take to protect your vacant investment properties:

1. Secure the property

Make it hard to get in by ensuring doors and windows have sturdy locks, and keep them locked! If a tenant has recently moved out, have the locks changed or re-keyed. You may also consider reinforcing exterior doors with metal doorjamb or hinge shields in case someone tries to kick down the door.

2. Monitor and maintain the exterior

Check on your vacant property frequently to make sure it’s secure. Keep landscaping tidy by pruning shrubs and keeping lawns mowed. Make sure plants and trees don’t provide hiding spots or cover for thieves or vandals. Remove any mail or newspapers that arrive—nothing says no one is home more quickly than a stack of newspapers in a driveway or an overflowing mailbox.

To guard against fire, remove any flammable debris around the structure, including construction materials, dead vegetation, paper, cardboard, and so on.

3. Light the property at night

To deter thieves and vandals, make sure your property has working exterior lighting, either on a motion sensor or a timer. In addition, have a few lights on timers inside the property to help it make it look like someone is there. These simple measures can make a casual thief or vandal think the property is occupied.

4. Set up an alarm system

In some cases, you may want to set up security cameras or an alarm system to protect your investment property. Even if you don’t have an alarm system, simply placing a sign or sticker saying you do may help to deter thieves.

5. Make friends with the neighbors

If possible, become friendly with the neighbors near your property. They can act as an extra set of eyes and ears when you’re not around. Give them contact information, yours or your property manager’s, to call regarding any suspicious activity.

6. Advertise wisely

While you want potential buyers or renters to know your property is available, you should be careful about how you share information. Don’t share too much with people calling or inquiring online. Some professional thieves locate vacant properties to hit this way. You’ll probably want to leave a For Sale sign up, but you might consider whether leaving a For Rent sign at your vacant property may attract unwanted attention.

7. Carry insurance

Vacant properties and properties being renovated still need insurance coverage, to protect the structures themselves, and your liability as a property owner. You may need a builder’s risk policy that provides coverage for damage to the insured structure and liability coverage during renovation. Or perhaps you need a vacant dwelling policy, which covers properties that do not meet the requirements for a builder’s risk policy, properties that are between tenants, or those waiting for a buyer. If you have any questions about what type of insurance you need…

We can help!

The agents at L & M Insurance Group have years of experience working with property investors, and we’re familiar with the insurance requirements of properties purchased in the name of an entity such as a land trust, LLC, or corporation. We are proud to partner with companies that also understand your needs—like REInsurePro, an insurance program specifically designed with real estate investors in mind.

Please allow us to help you with all your insurance needs including protecting your vacant property. You may reach us by phone (813-672-4100) or contact us online by clicking here. For more than 30 years, L & M Insurance Group has been serving the personal and commercial insurance needs of Riverview, Brandon, Tampa, Apollo Beach, Gibsonton and surrounding communities.

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Real Estate Investors: Are Your Properties Ready for Florida’s Extreme Summer Weather?

If you own investment properties, it’s time to be sure they’re prepared for the summer storm season. Central Florida summer weather patterns include winds, rain, and possible flooding, hurricanes and tornadoes!  Fortunately, preparing your real estate investments for extreme weather doesn’t have to be complicated. Here are some tips:

Double check building and landscape maintenance

Even though you keep your properties maintained year round, there are few areas you should check and repair as necessary before the heart of the summer storm season. These include roofs, doors, windows, and foundations. Look for damaged or missing shingles, cracks, gaps, or other areas where water could get in, since keeping water out is one of the most crucial aspects of preparation.

Check grading around foundations to be sure water flows away from your property.

Remove dead trees and branches, as well as any limbs that might fall and damage structures or injure someone. Keep trees and other landscape plants trimmed so they are wind-resistant.

Make sure gutters and downspouts are securely attached and clear of debris.

Consider installing impact windows or hurricane shutters.

(Click here for a Summer Maintenance Checklist, courtesy of REInsurePro.)

Touch base with your tenants

Your tenants will have their own plans to protect themselves and their belongings, but it doesn’t hurt to remind them that you’ll need to work together to minimize a weather event’s damage and disruption. Make sure you both know who to call and have up-to-date contact information in case of emergency.

Update your insurance coverage

Review your insurance coverage at least once a year to make sure it still meets your needs. Remember, you must buy flood insurance separately from your other dwelling policies.

Note: If you need flood coverage, L & M Insurance Group represents several private insurers that do not have a 30-day waiting period like the National Flood Insurance Program does. Give us a call at 813-672-4100 for a flood insurance quote.

After the storm

Take photos or videos of damage. Prevent further damage to property after a loss by boarding up broken windows—this also keeps out vandals and thieves. Cover a damaged roof with a tarp, and be sure to report claims in a timely fashion. If you need to make temporary repairs, save the receipts.

Watch out for scams. Unfortunately, some unscrupulous people will try to take advantage of those who have just suffered a loss. If what they’re saying sounds too good to be true, or they’re using high-pressure tactics to convince you to do something, be suspicious. Call your L & M Insurance Group agent or your property insurance company directly if you need help.

Property insurance questions?

The insurance experts at L & M Insurance Group would love to answer your property insurance questions and provide you with the insurance coverage you need! Just give us a call at 813-672-4100, or contact us online. We’ve been serving our neighbors in the Tampa Bay area for more than 30 years.

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Understanding Coinsurance

One way clients try to lower their property insurance premiums is to buy coverage for less than 100 percent of the value of the property. Within certain limits, this can be effective, though you need to remember that when you buy less coverage than your property is worth, you accept financial responsibility for the remaining value. You also need to know that property insurance policies contain a coinsurance clause, and if you violate it, you could receive a lot less money than you’re expecting if you have a claim.

What is coinsurance?

In the property insurance market, coinsurance refers to the percentage of the property’s total value that a policyholder is required to insure.  Coinsurance requirements differ among insurers, but the typical amount is 80 percent, sometimes rising to as much as 90 or 100 percent. That means if your property is worth 500,000 and your coinsurance requirement is 80 percent, your property should be insured for no less than $400,000.

The purpose of coinsurance is to make sure property owners purchase enough coverage to protect their property investment. If you don’t insure your property for the correct amount and have a loss, even a partial loss, you will get less for your claim than you were expecting, making it more difficult for you to rebuild after a loss. This is why it’s important that you don’t violate the coinsurance clause of your policy.

Do the math

Here’s what happens if you violate your coinsurance clause. Let’s say you have a property worth one million dollars. If you have a coinsurance clause of 80 percent, your property should be insured for no less than $800,000 to avoid violating your coinsurance clause. If you purchase coverage lower than that, say $500,000 for example, all claim payouts will be reduced by a formula for settling losses. Here’s a scenario:

The above-mentioned property is damaged by fire, sustaining losses of $100,000. In determining how much to pay you for your claim, the insurance company will look to see if you have met your coinsurance clause responsibility. If you haven’t, they will take what you insured your property for ($500,000) and divide it by the amount you should have insured it for under the coinsurance clause of your policy ($800,000). They take that number (.625) and multiply it by the amount of your loss ($100,000) to arrive at the amount they will reimburse you for your claim. Like this:

$500,000 ÷ $800,000 x $100,000 = $62,500.

In this case, you would receive $62,500 (minus your deductible), rather than the full $100,000 amount of the loss. You’re being penalized $37,500 for violating your coinsurance clause.

We understand that coinsurance can be confusing, so please feel free to ask your L & M Financial Group agent any questions you have about the coinsurance clause of your property insurance policy. We’re also happy to help you review your current policy, or offer you a quote for a new policy if you need one. You may reach us by phone at 813-672-4100, or click here to email us.

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Insurance for Real Estate Investors

What Kind of Insurance do you need as a Real Estate Investor and other Insurance Help to protect your real estate investment

As a real estate investor, you have specialized needs when it comes to insuring investment properties. You may have multiple properties, some of which may be vacant. And those properties may be titled in the name of an individual, an LLC, a corporation, or a land trust. Insurance for real estate investors is different than insurance for home owners. You may have questions about which type of policy to buy, and what it covers.

L & M Insurance Group has extensive experience helping real estate investors with their unique insurance needs. On March 3, L & M’s president, Mark Holley, along with colleague Larry Johnson, made a presentation to the general meeting of the Suncoast Real Estate Investors Association (SREIA) covering several points of interest to real estate investors. Here is some key information from the presentation:

DP3 vs. DP1 policies

The DP3 and DP1 policies are two types of tenant-occupied policies that real estate investors should consider. Typically, the DP1 form only covers named perils that are listed on the policy, including fire, smoke, wind, hail, lightning, explosion, and so on. DP3 policies cover all perils except those that are specifically excluded in the policy documents. Basically, the DP3 form is for property owners who want a tenant-occupied policy with all the bells and whistles. If you need to save money, or are interested in assuming more risk yourself, choose the DP1 form. Be sure to talk to your agent about what is included and what isn’t, so you can get the policy you need.

Builder’s risk vs. vacant dwelling

Builder’s risk provides insurance coverage for either residential or commercial buildings under construction or renovation. Vacant dwelling covers a dwelling that is unoccupied.

One thing to remember is that the liability coverage included on a builder’s risk policy doesn’t cover exposure to claims related to renovation, so the people you hire should carry general liability and list you on their policy as an additional insured.

4 point inspections and wind mitigation reports

If you own a home or rental property older than 30-40 years, a homeowners company may require a 4 point inspection before they’ll sell you a policy. A 4 point inspection looks at the four main systems of the property: the roof, the plumbing system, the HVAC system, and the electrical system. These inspections generally cost between $75-$100, and are good for three years. If the inspection reveals something unacceptable to the underwriting rules of the insurance company, they may decline to cover you. You may then choose to fix the problem(s), or try another insurance company. Your independent L & M Insurance Group agent can help you determine which company will be most likely to cover your property.

Even if the insurance company will write the policy, certain things will cause premiums to be higher, including aluminum wiring, an old or patched roof, and plumbing or heating/cooling systems that have not been kept updated.

Wind mitigation reports tell us about your roof, and what credits can be applied to your policy. The inspector will examine and report on your roof’s covering, roof deck and roof wall attachment, roof geometry (hip, flat, or other), secondary water resistance, and opening protection.

In addition to certain physical features that cause your premiums to be higher, certain situations may also increase the cost of your insurance. These include lapses in coverage, short-term rentals, and property being held in a land trust or a land trust with multiple entities.

Our partnership with you

L & M Insurance Group’s goal is to write your real estate investment insurance policy for the best price with a company that will pay your claim if you have one. That’s one of the reasons we need full and accurate information about your properties when we’re quoting your policy. You can help us by answering our questions truthfully and fully. We have markets that will write almost any kind of situation, but we need to know certain details in order to place your policy with a company that is right for you.

Have questions? Please give us a call at 813-672-4100, and let L & M Insurance Group help you protect your real estate investments. 

Are you sheltering in place due to the COVID-19 coronavirus? We can serve your insurance needs without seeing you in person! Please call us at 813-672-4100 or email us by clicking here if you need an insurance quote, have to make a claim, or have any questions about your insurance needs. We also have a live chat feature on our website.

Our office is temporarily closed to the public in order for us to follow social distancing guidelines and protect the health of our employees and customers. If you need to make a cash payment, please call our office at 813-672-4100 for instructions.

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Builder’s Risk Policy Basics

There are some instances when a standard homeowners insurance policy won’t cover your property, such as when you’re building a home from the ground up, or you own a vacant property undergoing renovations. What happens if your property burns to the ground, or incurs another type of serious damage or loss? To protect your under-construction or renovation properties, you’ll need a builder’s risk policy.

What is a builder’s risk policy?

A builder’s risk policy provides insurance coverage for either residential or commercial buildings under construction or renovation. If you’re a homeowner, property investor, builder, or contractor building or remodeling a building, this is the policy you’ll need to protect your financial interest. You can purchase a policy for as short a term as one month, all the way up to a year, depending on how long you think the construction process will take. If the project doesn’t finish in the expected time, you can extend coverage. You can also cancel the policy if the building is finished before the end of the policy term.

Depending on what perils you choose to include, builder’s risk policies cover loss or damage at construction sites, including building materials being used to remodel or complete ground-up construction of a building. You can buy a builder’s risk policy with varying deductibles and levels of coverage—your L & M Insurance Group agent can help you decide what policy features are best for you.

What builder’s risk doesn’t cover

Builder’s risk policies do not typically cover liability for accidents or injuries on the construction site that are related to the construction itself. Also, a builder’s risk policy is different from a vacant dwelling policy, which is just what it sounds like: a policy that covers your home or investment property when it is vacant, but not under construction.

L & M Insurance Group has many years of experience helping clients in Brandon, Riverview, Valrico, Gibsonton and surrounding areas choose the right insurance coverage to protect their financial interests. We understand the insurance needs of property investors as well as private individuals, and would love to help you with all your property insurance needs. Please contact us via phone at 813-672-4100 or click here to email us.

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Extra Protection With American Integrity

During October, we’ve introduced you to one of our trusted partners, American Integrity. Not only does American Integrity offer programs for small boat owners and owners of high value homes, they also write coverage for more modest homes, condos, manufactured homes, renters insurance, and more, including:

Coverage for rental properties. If you own rental property, American Integrity writes DP-1 and DP-3 policies.

Umbrella policies.

Cyber attack coverage. In conjunction with a homeowners or renters policy.

Golf cart coverage.

Home Systems Protection. This policy covers repairs or replacement when certain home systems, such as your central air conditioning or conventionally installed water heater, break down and cause physical damage. Most standard homeowners policies don’t cover this kind of damage. Home Systems Protection is included in their Silver, Gold, and Diamond Reserve endorsements for your homeowners or condo insurance, or can be purchased as stand-alone coverage under certain programs.

Identity theft insurance. This coverage includes identity restoration case management as well as reimbursement for the expenses you face when restoring your identity. This coverage is also included in American Integrity’s Silver, Gold, and Diamond endorsement bundles, or as stand-alone coverage for a $25 fee in conjunction with a standard homeowners insurance policy.

Don’t forget the discounts!

American Integrity also offers many different types of discounts, including discounts for newly-built homes (within the past five years), alarm systems, secured communities, recent updates to your roof and/or other major systems like electrical or plumbing—even a discount if the policyholder is 55 or older. Be sure to consult with your L & M Insurance Group agent to see if you’re receiving all the discounts you’re entitled to.

If you have any questions about American Integrity, or any of our other carriers, please call L & M Insurance Group at 813-672-4100 (or click here to email us). As your local independent insurance agency, we want to help you find the insurance coverage that will give you financial peace of mind. 

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Property Investors: Do You Have the Right Insurance?

As a property investor, your insurance needs are more complex than the average homeowner. Some insurance agencies are unfamiliar with the requirements of investment properties, particularly ones purchased in the name of an entity such as a land trust, LLC, or a corporation. At L & M Insurance Group, we have a lot of experience working with property investors and others with complex real estate insurance needs.

Types of Investment Property Insurance

Whether you intend to buy an investment property and flip it, or install a tenant, we represent many companies who are happy to insure your investment property. These companies offer a variety of policies tailored to the needs of property investors, including:

 

DP3 Dwelling Fire—Dwelling Fire policies provide coverage for residential buildings that are not owner occupied, but are usually rented to others. The most popular version of this policy is called a DP3. It provides coverage for the building’s structure from all perils except those specifically excluded in the policy, as well as personal liability and loss of use. It is also a replacement cost policy, and we consider it one of the best non-owner occupied policies on the market.

Builder’s Risk—This policy provides coverage for damage to the insured structure and liability coverage during a renovation period. We can write these policies in terms of two, three, four, five, six, or 12 months. Renovations need to improve the property by 50 percent of its value to qualify for a Builder’s Risk policy, so if your property renovations are only cosmetic, you may insure your property with a Vacant Dwelling policy (see below).

 

Vacant Dwelling—In addition to being appropriate for a property that doesn’t qualify for a Builder’s Risk policy, Vacant Dwelling also provides coverage for property investors who own rental property and are between tenants or are trying to sell a property no one lives in.

 

Ready to insure your Property

So whether you’re a property investor who buys and flips homes or one who rents to tenants, we’ve got you covered, even during the renovation process. Please call L & M Insurance Group at 813-672-4100 or email us if you’d like to know more about how we can help you protect your investments. For more than 30 years, L & M Insurance Group has helped customers within Riverview, Brandon, Gibsonton, Apollo Beach and the Tampa Bay area.